An online checkout is a specialized tool for recording transactions between a buyer and a seller. According to Federal Law 54-FZ, its application is mandatory for almost all entrepreneurs. At the same time, many people do not understand what it is, what online cash registers are for and which device is better to buy. The editorial staff of the site "bestx.htgetrid.com/en/" offers you an overview of the best online checkouts for 2020.
Content
Purpose and principle of operation
An online checkout is necessary for both a small store and a large retailer. It performs several important functions:
- transfers information about the cash transaction to the Federal Tax Service;
- prints paper receipts and sends their electronic versions to customers (by e-mail or phone number);
- stores information about each purchase on a fiscal drive.
The order of the online cash register is quite simple. During the transaction, a device that is constantly connected to the Internet encrypts the data and transmits it to the fiscal data intermediary (operator). OFD, in turn, verifies the information and forms a fiscal attribute - a unique number of a cash register receipt. It is sent to the cashier, which creates a check with this number and provides it to the customer. At the same time, the fiscal data operator sends information to the FSN. All these actions take a few seconds. According to the data specified in the check, the consumer can find it on the website of the OFD or the Federal Tax Service and check the data.
Online cash register device
A standard online checkout consists of the following main elements:
- Fiscal accumulator. This is a device located inside the cash register. Its function is to register and store information about each purchase. The recorded data cannot be deleted or corrected; if necessary, they can be requested by the Federal Tax Service. The fiscal accumulator has a validity period (15-36 months), after which the entrepreneur must replace it with a new device, while the old FN is preserved for 5 years.
- Computing module. These are embedded microcircuits or an external device required to process and transmit purchase information to the OFD.
- Communication means. To broadcast data, the KKT must be equipped with an Ethernet port, 2G / 3G modem or Wi-Fi module. A USB cable or Bluetooth is required to connect to a PC, tablet or terminal.
- Receipt printer. This is a device designed to print paper cash receipts that are issued to the customer.
- Data input-output devices: mouse, keyboard, display. They can be built-in or located on external modules.
- Battery. This is an optional element of the KKT, since it can operate from the electrical network. In some models, the battery is not included in the basic package, but it can be purchased and installed additionally.
Advantages and disadvantages
According to some buyers, online cash registers complicate business and do not bring any benefits.In fact, this is completely wrong: the devices not only allow an entrepreneur to work within the law, but also take the business to a new level. Of course, like any equipment, they have pros and cons.
Pros:
- reducing the number of tax audits;
- reduction in the amount of paper reporting;
- the ability to track revenue online, monitor the work of sellers and study sales statistics;
- reduction of expenses for the operation of cash registers;
- automation of daily work processes (inventory, goods acceptance, revaluation);
- the ability to print advertising on receipts;
- simple and fast process of registering equipment on the Internet;
- increasing the level of consumer protection (all information about the purchase is stored in the memory of the CCP);
- integration with accounting programs is possible;
- KKT for an online store is able to work without the participation of employees;
- a wide range of equipment;
- the ability to transfer sales online (for example, a restaurant can launch food delivery with payment over the Internet).
Minuses:
- additional costs due to the need to purchase new equipment or modernize existing ones (the question of how much an online cash register costs remains significant for many companies, especially for small businesses, but its purchase is mandatory for legal activities);
- difficulties associated with connecting a safe and high-speed Internet, as well as choosing a reliable operator of fiscal data;
- waste of time and money on staff training;
- the probability of technical malfunctions and failures during the operation of the cash register, as a result of which incorrect information may get to the fiscal authorities.
What are the online cash registers
The modern market offers a wide range of cash registers: budget and expensive, popular models and new items. Each type of equipment has its own functionality, description and characteristics. To avoid mistakes when choosing, an inexperienced buyer needs to familiarize himself with the classification of cash registers.
Stationary
This is a cash register technology designed for use at a specific point of sale. Such models operate on the electrical network and are usually connected to the wired Internet. There is no possibility of their transportation, since they are connected to the PC from which the goods are unloaded. Stationary online cash registers allow the connection of additional equipment: scales, monitors, cash drawers, barcode scanners. Stationary CCPs are suitable for those cases when the consumer himself brings the goods to the checkout. They are widely used in shops, cafes, hotels, government agencies.
Mobile
These are compact devices with a built-in battery or mains power. They are not designed for a large customer flow and are suitable for the service sector, for example, for traveling sales, taxis, courier services.
Fiscal
These types of equipment cannot function independently. They are managed by an external cash program. In fact, a fiscal registrar is a receipt printer with advanced functionality: it can not only print receipts, but also send information to the Federal Tax Service. It is suitable for individual entrepreneurs who already have all the necessary software for their business.
POS systems
This is a set of equipment for the automation of trading operations. It includes a system unit, fiscal recorder, monitor and keyboard. The kit may include other devices, such as a barcode scanner, cash drawer, scales and customer display.
For marking
This is a cash register required for the sale of labeled goods, such as tobacco products or medicines. Unlike conventional cash register machines, it can read DataMatrix codes, print special-type receipts and transmit information about a trade operation to the Federal Tax Service, OFD and IS "Honest Sign". In addition, such cash registers can work with ordinary products that are not subject to labeling.
For EGAIS
According to the laws of the Russian Federation, for the sale of alcohol-containing products, the outlet must be equipped with a special online cash register compatible with the EGAIS. The prices for such equipment are slightly higher than for conventional CCPs. This is due to more complex software.
How to choose an online checkout
To understand what you should pay attention to when buying, you need to study the criteria for choosing a CCP:
- Business type. For individual entrepreneurs who own small retail outlets, it is important that the equipment is inexpensive and does not take up much space. A budget autonomous model powered by a network or a battery will be enough for them. For courier services, mobile trade and taxis, lightweight and durable mobile cash registers should be purchased. Large retailers, as a rule, do not save money and use POS systems that support various control programs and are equipped with terminals for cashless payments.
- Manufacturer. There are many companies that are ready to offer the consumer CCP for any type of business. To decide which product is better to buy from which company, you should study the rating of quality devices and the TOP of the best manufacturers, read the advice of ordinary buyers and the recommendations of experts. The best manufacturers tend to have the highest ratings and the best reviews on the internet.
- The need for automation. Before purchasing, you should consider whether the business needs automation? If the cash register is only needed to knock out checks, then it is inappropriate to buy expensive equipment and overpay for unnecessary functions.
- Client flow. The number of checks depends on the number of buyers, which the cash register will knock out daily. A useful feature is the adjustable receipt width. It will come in handy in cases where it will contain a lot of information.
- Program. The online checkout must be compatible with the software of all other devices: scales, acquiring terminal, barcode scanner. For the sale of alcohol, the integration of CCP with EGAIS is required.
Best online checkouts for 2020
Most inexpensive
Many individual entrepreneurs, especially beginners, prefer to purchase low-cost equipment. The popularity of such models is connected, first of all, with their availability, because the average price for online checkouts is still quite high. Inexpensive devices are simple and time-tested, and most importantly, they comply with Law 54-FZ on cash registers.
Elwes MF
Portable KKT, used for the sale of all types of goods, except for strong alcohol, as well as in the service sector and mobile trade. The package includes the device itself, a power cable and documentation. Additionally, you can connect a barcode scanner. Printer print speed: 45mm / s. Weight: 0.9 kg.
Cost: 14 320 rubles.
Advantages:
- bright LCD display;
- base of goods from 300 pcs;
- wide temperature range (from -20 to +40);
- lightness and compactness;
- high resistance to moisture, wear, dirt;
- low price.
Disadvantages:
- weak power supply;
- low printing speed;
- the set does not include a cable for connecting to a PC;
- complex programming;
- Internet connection only via WI-FI.
KKM Agat 1F with a fiscal drive
Simple and inexpensive solution from the Russian company Wab Technology. The device is designed for the work of 3 cashiers and 16 departments, the maximum number of goods in the database is 1500. There are 2 options for data transmission: Wi-Fi and GPRS, power supply - from the mains or battery. The device is supplied with an adapter, a disc with an instruction manual, a passport and a roll of receipt tape. Of all existing optional devices, only a barcode scanner can be connected. Printer print speed: 60mm / sec. Weight: 0.83 kg.
Cost: 15590 rubles.
Advantages:
- friendly interface;
- high download speed;
- long battery life (10 hours);
- convenience of paper loading;
- waterproof and dustproof keyboard;
- multifunctional and clear keys;
- low price.
Disadvantages:
- large weight and size;
- inconvenient buttons;
- outdated battery;
- instability on inclined surfaces (slippery material);
- no USB cable included;
- problematic change of the fiscal accumulator (it is necessary to disassemble the device).
Pioneer-114F
A budget option with the capabilities of a POS terminal from Pioneer Engineering LLC. Works with all OFDs, data is transmitted via wired and wireless channels (Wi-Fi, Ethernet). The kit includes a cash register, power supply and instructions. It is possible to connect a scanner for barcodes, a keyboard (regular or for POS-terminals) and a cash drawer. Printer print speed: 7 lines per second. Weight: 0.38 kg.
Cost: 15940 rubles.
Advantages:
- wear resistance;
- dustproof and waterproof keyboard;
- multi-line color display;
- friendly interface;
- reliable assembly;
- compactness and low weight.
- easy replacement of consumables.
Disadvantages:
- no Ethernet cable included;
- no SIM card slot;
- scales cannot be connected;
- there is no possibility of cashless payments;
- not suitable for work with EGAIS.
Mercury-115F
The device is ideal for a small shop, as well as for the traveling trade and courier services. The complete set of the device includes an autonomous cash register, a power supply unit, a fiscal drive and a roll of receipt tape 57 mm. The device is equipped with Ethernet and Wi-Fi modules. It is possible to connect additional devices: barcode scanner, keyboard, scales, Flash-drive. Print speed: 7 lines per second. Weight: 1.2 kg.
Cost: 17,500 rubles.
Advantages:
- multifunctionality;
- built-in battery;
- wide temperature range (from -20 to +40);
- compact size;
- bright 8-digit display;
- waterproof keyboard;
- simple replacement of the receipt tape;
- affordable price.
Disadvantages:
- low print speed of the printer;
- small compartment for a roll of thermal paper;
- great weight.
ATOL 91F 50475
A simple and versatile model designed for private entrepreneurs in the budget segment. It is suitable for shops with low traffic, food delivery services, beauty salons, cafes, trade in a tent or in the market. Ideal for individual entrepreneurs on UTII. The device has a large selection of interfaces for transferring information to the OFD: Wi-Fi, 2G, Bluetooth, Ethernet. The kit includes a cash register, USB cable, power supply, receipt tape and documents. Additional connection of electronic scales, barcode scanner, cash drawer is possible. Print speed: 50mm / s. Weight: 0.39 kg.
Cost: 18450 rubles.
Advantages:
- clear interface;
- the presence of a personal account;
- affordability;
- ease of use;
- compactness and lightness;
- autonomous work up to 8 hours.
Disadvantages:
- low print speed;
- not intended for temperatures below -10 degrees;
- there is no automatic check cutter.
On tablet
Such a device is a smart terminal capable of replacing an analyst, marketer and commodity expert. Its capabilities are not limited to printing electronic checks and transmitting data to the Federal Tax Service. This is a device with the function of keeping records and inventory, analyzing the effectiveness of personnel and controlling the movement of goods. It greatly facilitates the work of a modern businessman.
ATOL Sigma 10
Stylish and convenient model with a large 10-inch display. She was honored with the Red Dot award for the best industrial design. The device is suitable for small and medium businesses. It is able to withstand even intense loads. The device runs on Android 7.1 operating system, has 4 USB ports, 1 GB of RAM and 8 GB of flash memory. Data is transferred to the OFD via Wi-Fi, Bluetooth and Enternet cable. Connection of a cash drawer and a barcode scanner is possible. Printer print speed: 100mm / s.
Cost: 19100 rubles.
Advantages:
- compact size;
- screen angle adjustment;
- auto-cut of the receipt tape;
- high printing speed;
- quick account registration;
- large display;
- productive processor.
Disadvantages:
- short battery life (30 minutes);
- paid software;
- few USB ports for stationary work.
Axi 5F (aQsi5-F) with acquiring
This device includes all the necessary devices for doing business: cash register, fiscal drive, bank card reader, printer and scanner. The model has a quad-core MediaTek MTK6737 processor, it is possible to connect to the network via Wi-Fi and 3G. The checkout is universal and suitable for any type of business. Printer print speed: 70mm / s.
Cost: 23,900 rubles.
Advantages:
- small size and light weight;
- original black and white design;
- large and bright screen;
- sensitive touchpad;
- can be used even with gloves or wet hands;
- high-quality printing;
- reading any codes;
- integration with 1C.
Disadvantages:
- small RAM (1 GB);
- weak technical support;
- malfunctions are possible.
Neva-01-F
The equipment is a ready-made workplace for a cashier. It is intended for small shops or the retail trade. Data is transmitted via Wi-Fi, GPRS, Ethernet, Bluetooth. The package includes a cash register, power supply, receipt tape and documents. Printer print speed: 18 lines per second. Weight: 0.5 kg.
Cost: 26,000 rubles.
Advantages:
- large and responsive touchscreen;
- accepting non-cash payments;
- the ability to connect additional devices;
- easy operation and setup;
- affordable price.
Disadvantages:
- the screen gets dirty quickly;
- no barcode scanner;
- malfunctions are possible.
Cassatka Mini with fiscal drive
The mobile compact model with acquiring is an ideal solution for businessmen who do not want to overpay for several different devices. The machine accepts cards with a magnetic stripe and a chip. Popular withdrawal methods are supported: Apple Pay, Android Pay, Samsung pay. It is possible to connect a barcode scanner, printer and scales. The user is also given access to his personal account. Printer print speed: 65-74 mm / s.
Cost: 28400 rubles.
Advantages:
- ergonomic design;
- anti-glare display coating;
- easy replacement of consumables;
- integration with 1C;
- unlimited adding of nomenclature;
- creation of individual discount systems;
- long battery life (12 hours).
Disadvantages:
- low print speed;
- only one USB port;
- poor color rendering of the screen;
- paid software.
KKM LiteBox 7 with acquiring
High-speed online checkout that supports EGAIS. Designed for retail and traveling trade, courier services, as well as the HoReCa segment. Data is transferred via Bluetooth, 3G and Wi-Fi. Additional retail equipment is connected using USB and micro-USB connectors.
Cost: 33,900 rubles
Advantages:
- long-term work without recharging (14 hours);
- sensitive touch display;
- extensive range (more than 700 thousand);
- the possibility of cashless payments;
- flexible system of discounts for buyers;
- work with a cloud service;
- regular software updates;
- relatively low price.
Disadvantages:
- inconvenient option for mobile trading (too large screen);
- weak technical support;
- paid software.
Some entrepreneurs do not know where to buy a CCP. This is not a problem: any business equipment can be ordered online from the online store, without wasting precious time. By the way, all reviewed samples comply with the requirements of Law 54-FZ. If you have experience of using the online checkouts presented in the review, or other interesting models, tell us about it in the comments.
Thank you for the article.I almost bought Mercury, but the b-cashier said that Sigma Atol would be better for me for catering. I took it and do not regret it at all.